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- Reading Time: 7 Minutes
- Published: September 12, 2023
- Last Updated: January 18, 2025
In today’s fast-paced world, managing finances can feel overwhelming. But do not worry, we have got you covered! Virtual accounting has revolutionized financial management, and we have compiled a list of the top virtual accounting companies in the USA. These expert professionals streamline your finances with precision, freeing you from long nights of number-crunching. In this blog, we will explore how these top-rated companies can transform your financial management. Ready to take charge of your financial future? Let us dive in!
What is Virtual Accounting?
Virtual accounting refers to the practice of providing accounting services remotely, typically through digital technologies and the Internet. It is a form of outsourced accounting services where accounting professionals work with clients remotely rather than being physically present in the client’s office.
Virtual accounting and bookkeeping services are convenient and efficient solutions for businesses of all sizes. One of the biggest benefits of virtual accounting is that it can save time and money by eliminating the need for paper-based financial records and reducing the need for in-house accountants or bookkeepers. Virtual accounting can also help businesses keep track of their spending and income, making it easier to make informed financial decisions.
Top Virtual Accounting Firms in the USA
Virtual accounting firms have emerged as game-changers, providing remote accounting services tailored to the needs of businesses across the United States. The following are some of the top virtual accounting companies that can help streamline your financial management processes.
1: Bench
Founded in 2012, Bench is a widely recognized name in the virtual accounting industry. Bench offers comprehensive bookkeeping and tax services, catering primarily to small businesses. Their proprietary software is intuitive and user-friendly, allowing clients to easily interact with their dedicated team of bookkeepers.
Bench handles essential tasks such as bank reconciliation, financial statements, and tax preparation. Additionally, Bench offers a seamless integration with various payroll services, ensuring a holistic approach to financial management. Their focus on providing clear and concise financial reports makes it easier for business owners to understand their financial health.
2: Pilot
Pilot specializes in bookkeeping, tax, and CFO services for startups and growing businesses. They offer a personalized experience by assigning a dedicated team to each client, ensuring that you receive tailored advice and support.
Pilot’s modern software provides real-time tracking of your financials and access to detailed reports. This transparency allows business owners to make informed decisions. Pilot’s additional services include financial forecasting, budgeting, and fundraising support, making them an excellent choice for businesses seeking to scale.
3: Whiz Consulting
Whiz Consulting is a top virtual accounting firm in the USA known for its wide range of accounting and bookkeeping services. Their offerings include accounts receivable, accounts payable, bank reconciliation, tax preparation, and financial consulting.
Whiz Consulting prides itself on its personalized approach where you get dedicated virtual accountants to address your every issue. With over 10+ years of experience in the field, the company envisions providing accurate and tailored solutions, paving the way for improved financial health and decision-making.
4: Bookkeeper.com
With over 30 years of experience, Bookkeeper.com provides versatile and comprehensive virtual accounting services. They offer both cash-basis and accrual-basis accounting, catering to businesses of all sizes. Their services include bank reconciliation, financial statement preparation, tax support, and payroll services through Gusto.
Bookkeeper.com’s integration with QuickBooks Online and QuickBooks Desktop ensures that clients can continue using their preferred software while benefiting from expert bookkeeping services. Their scalable solutions are ideal for growing businesses seeking detailed financial oversight.
5: Merritt Bookkeeping
Merritt Bookkeeping offers an affordable and straightforward approach to virtual bookkeeping. Their services focus on automating time-consuming tasks such as account reconciliation, balancing books, and updating financial reports. Merritt Bookkeeping is especially known for its detailed financial reports, which include forecasting and quarterly comparisons, providing insights typically available only through CFO services. Merritt is one of the most cost-effective options, though they only offer cash-basis accounting and do not provide in-house payroll or tax services.
6: inDinero
Established in 2009, inDinero offers a full suite of accounting services, including bookkeeping, accounting, tax planning, and CFO advisory. Their software integrates with popular business tools, facilitating seamless data transfer and efficient financial management.
InDinero’s Essential plan is designed for startups using cash-basis accounting, while their Growth plan caters to businesses requiring accrual-basis accounting. Additional services include financial projections, cash management, and fundraising support, making inDinero a comprehensive solution for businesses looking to scale.
7: 1-800 Accountant
1-800 Accountant provides a variety of accounting and financial management services to small businesses and entrepreneurs. Their offerings include bookkeeping, tax preparation, payroll processing, and financial consulting. Clients are matched with a dedicated local accountant, ensuring personalized service and expert guidance. Their services are enhanced by a mobile app, providing clients with easy access to their financial information and dedicated support.
8: Bookkeeper360
Bookkeeper360 offers comprehensive bookkeeping and accounting services tailored to the needs of small and medium-sized businesses. Their services include cash flow optimization, growth strategy, profitability analysis, and tax planning. Bookkeeper360 integrates with various tools and software, such as Gusto, for payroll management, making it a versatile option for businesses. They also provide fractional CFO services, helping businesses with financial strategy and management. Their customizable plans and additional services like R&D tax credits and sales tax make them a robust choice for growing businesses.
9: Xendoo
Founded in 2016, Xendoo provides bookkeeping, tax preparation, and financial consulting services using cloud-based accounting software. Its team of CPAs and Master’s degree holders offer 24/7 support, ensuring that clients have access to expert assistance whenever needed.
Xendoo integrates with major payroll processors and payment platforms, providing a comprehensive financial management solution. Its affordable and convenient services make it a top choice for small businesses and entrepreneurs looking to save time and money on their accounting needs.
10: Bean Ninjas
Bean Ninjas, founded in 2015, specializes in providing virtual accounting and financial management services to businesses across the USA. Their expertise includes cloud-based bookkeeping, tax preparation, financial reporting, and advisory services tailored to help businesses thrive. With a strong focus on tools like Xero or QuickBooks and over 8 years of experience, Bean Ninjas delivers accurate and reliable solutions. Their commitment to personalized service ensures clients receive expert guidance and actionable insights to streamline their finances and support growth.
Also Read: Why Your Business Needs a Virtual Accountant?
Conclusion
Virtual accounting and bookkeeping services are revolutionizing the way businesses manage their finances. The top companies mentioned above offer a range of services, from basic bookkeeping to comprehensive financial management. By entrusting your accounting needs to these virtual experts, you can save time, reduce costs, and ensure accurate financial records. Whether you are a startup or an established business, leveraging the expertise of a virtual accounting firm can be a game-changer for your financial management processes.
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Have questions in mind? Find answers here...
Remote accounting services differ from traditional ones by offering online accessibility, cost efficiency, real-time updates, and scalability through cloud-based tools. They rely on digital communication and automation for faster, more flexible solutions. In contrast, traditional services focus on in-person interactions and may involve higher costs and slower processes due to manual handling and physical infrastructure.
Virtual accounting services offer several benefits to small businesses, including cost savings, flexibility, and access to expert financial advice. By outsourcing accounting tasks, businesses can reduce overhead costs associated with hiring in-house staff, gain the flexibility to scale services according to their needs and benefit from the expertise of professional accountants.
Yes, a part-time bookkeeper can work remotely. They use cloud-based accounting software to manage your finances, track transactions, and generate reports, making it convenient and efficient.
A part-time bookkeeper can help by maintaining accurate financial records, managing expenses, preparing financial statements, and ensuring timely tax filings, all while saving your business on payroll costs. This arrangement provides flexibility for the bookkeeper and the client, allowing them to manage financial records according to the volume of work and specific needs.
Yes, virtual accounting services are generally secure. Reputable virtual accounting firms use advanced encryption technologies and secure data storage solutions to protect client information. Additionally, they often comply with industry standards and regulations to ensure the confidentiality and integrity of financial data.
Choosing the right virtual accounting firm involves assessing your business needs, budget, and the range of services offered by different firms. Consider factors such as the firm’s expertise, the software they use, customer reviews, pricing structure, and additional services like tax preparation and financial consulting. It is also beneficial to request a consultation or trial period to evaluate their services firsthand.
Many virtual accounting firms can integrate with popular accounting software like QuickBooks, Xero, and FreshBooks. However, some firms may use proprietary software. It is important to check with the service provider about compatibility and integration options to ensure a smooth transition and ongoing collaboration.
During the onboarding process, the virtual accounting service will typically conduct an initial consultation to understand your business needs and financial goals. They will gather essential information about your business, contact your financial accounts, and set up the necessary software. The firm may also provide training on how to use their platform and explain the process for submitting documents and communicating with your dedicated accountant.
The frequency of financial reports depends on the service agreement and your business needs. Most virtual accounting firms provide monthly financial statements, including income statements, balance sheets, and cash flow statements. Some firms may offer more frequent reporting, such as weekly or bi-weekly updates, for an additional fee.
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